Are these 5 issues affecting your printing?
When we talk to professional IT managers, the main issues they face vary, each posing a unique set of challenges in maintaining an efficient and secure printing environment.
They often grapple with the rapid advancement of technology and the associated costs of keeping their printer fleets up to date.
Main issues we hear are:
1. Frustrated about volumes of colour printing increasing
2. Worried about potential breaches of confidentiality
3. Concerned their printer estate isn’t optimised and quickly becomes ‘out of date’
4. Too many consumables need to be ordered due to variety of equipment
5. Excessive time spent processing multiple invoices
6. Unhappy with the extra costs of print servers
MPS Challenges and How We Resolve Them
Managing a fleet of printers can introduce various obstacles that impact time, budget, and security. Here’s how we’re able to tackle these issues head-on, every time, with innovative solutions designed to remove hassle, reduce costs, and improve overall efficiency.
Toner Management: Manual toner ordering is a time-consuming and frustrating task, often resulting in either running out of toner or over-ordering supplies.
Limited Control and Security Risks: Without proper visibility into printing and scanning usage, companies may face data security risks and potential privacy breaches.
Wasted Prints: Uncollected print jobs contribute to unnecessary waste, adding up in both costs and environmental impact.
Colour Printing Costs: Colour printing is significantly more expensive than monochrome, yet many businesses struggle to limit colour usage.
Internal IT Distractions: IT teams spend valuable time on printer maintenance instead of focusing on core technology needs.
Print Server Expenses: Maintaining print servers incurs extra costs that can be challenging to justify.
BSG’s Tailored Solutions
1. Proactive Toner Replenishment
2. Simplified Billing
3 . Waste Reduction with Secure Print Release
4. Enhanced Control and Visibility
5. Expert Guidance
Proactive Toner Replenishment: Our software monitors toner levels and sends out supplies before they run low. No more running out of toner, and no more unnecessary stockpiling.
Simplified Billing: Offices often juggle multiple financing agreements for various devices, each with different expiry dates. We offers a single, predictable monthly invoice, simplifying budgeting and providing transparent cost management.
Waste Reduction with Secure Print Release: Our print management software only releases print jobs upon physical authentication by the user. This drastically reduces wasted prints and delivers significant savings in both costs and environmental footprint.
Enhanced Control and Visibility: We provide a secure, fully visible print environment that allows businesses to manage and control print usage. Our specialist software includes reporting capabilities and rule-based control, enabling precise management over who prints what and when.
Expert Guidance: With years of field experience, our team can tailor solutions that match your unique requirements. We bring insights into both hardware and software, ensuring that every detail aligns with your business needs.
“Business owners are facing ever-increasing cost pressures and security concerns in the modern day. Having a reliable, well-serviced and secure print and scanning solution is absolutely paramount to so many of our customers. We specialise in taking the hassle out of running your own printer fleet, saving you time and money and allowing you to focus on the things that matter.”
Tony Perkins, Head of Professional Services
Download our Managed Print Solutions brochure
Why Choose BSG for MPS?
With a wealth of experience and a commitment to delivering high-quality, reliable services, we provide a unique and practical Managed Print Service – built to overcome every challenge. Here are some reasons why we’re a trusted partner for a fast-growing number of businesses throughout the UK:
Dedicated MPS Expertise: Our MPS team brings vast experience across contracts of all sizes, from local businesses to national accounts, including multiple NHS Trusts.
Flexible Rental Agreements: We offer fixed monthly costs, short-term agreements, and transparency without hidden fees or unclear terms. Unlike others, our agreements are straightforward and practical.
Leading Manufacturer Partnerships: We work with reputable manufacturers, including an established ‘Gold Partnership’ with Canon and a ‘Diamond Partnership’ with Lexmark, delivering superior quality at competitive prices.
Cutting-Edge Sustainability: Our solutions use the latest technology to reduce energy costs and support a more sustainable operation.
Genuine Parts and Toners: We only use high quality, genuine parts and toners. Whilst others look to cut costs with cheaper alternatives, we prioritise quality, longevity, and reliable performance.
Nationwide Presence: With 10 offices across the UK, we deliver support and service wherever you are.
"By switching to a Managed Print Service, we have made considerable savings on our toner spend for desktop printers. Not only have we been able to reduce our printer fleet, but we have reduced our monthly toner spend by one-third and overall made a 29% annual saving on our stationery budget. It’s also simplified our ordering processes, and we no longer have to worry about printer maintenance. This has allowed staff to focus on other matters that are critical to the business. It’s a win-win situation all round."
Elta Fans, Colchester
Frequently Asked Questions (FAQs)
Is Managed Print Services (MPS) expensive?
Not at all. We provide flexible, short-term monthly agreements that can be tailored to your requirements, ensuring cost-efficiency.
Are BSG’s services reliable?
Absolutely. With over a decade in MPS, nationwide offices, and a substantial portfolio in both public and private sectors, our reputation speaks for itself.
What equipment will I receive?
We offer a range of devices to suit your needs, from advanced multifunction machines to budget-friendly pre-loved printers, ensuring that quality meets your business’s requirements.
We do things differently, our MPS service represents a pathway to greater efficiency, cost savings, and reduced environmental impact. With a dedicated team, advanced technology, and an unmatched commitment to quality, we’re your next step in finding a reliable and cost-effective MPS solution. Contact us today to find out how we can transform your print environment and support your business goals.
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